AI order entry for Epicor Prophet 21.
Ordermatic turns the emails, PDFs, faxes, and handwritten POs your customers send into clean, validated Epicor Prophet 21 entries — automatically. No migration. No change to how your team works.
SEE IT ON PROPHET 21
Your team runs Prophet 21. By hand.
Prophet 21 is the system that runs your distribution business — but every order still gets typed into it by hand. That's slow, error-prone, and it doesn't scale as your volume grows.
Orders keyed into P21 by hand, one line at a time
Pricing and part-number errors that cost you margin
More order volume means more admin hires, not more growth
Clean ERP Entries in Minutes
Ordermatic is designed specifically for industrial distribution teams to modernize workflows without threatening jobs or disrupting operations.
PDF, fax, email, handwritten form.
Ordermatic can handle it all. Drop it in and watch the magic happen.
Ordermatic reads fields of customer info, items, quantities, pricing and more.
Validates against your ERP data in real-time.
After a quick review of flagged items that Ordermatic catches, the order flows directly into your ERP.
Ready for fulfillment.
Three ways off manual order entry. One that fits.
Distributors on Prophet 21 usually have three options. Only one removes the busywork without ripping out the system that runs your business.
| HOW IT COMPARES | Keep keying by hand | Migrate to a new ERP | Add Ordermatic |
|---|---|---|---|
| No manual rekeying of orders | — | ✓ | ✓ |
| Keep Epicor Prophet 21 — no migration | ✓ | — | ✓ |
| Live in weeks, not months | — | — | ✓ |
| Handles email, PDF, fax & handwritten orders | — | PARTIAL | ✓ |
| Validates line items against your P21 catalog & pricing | — | ✓ | ✓ |
| No change to how your team works | ✓ | — | ✓ |
| Scales volume without added headcount | — | ✓ | ✓ |
Real results. Real customer. Live in production.
“My day has changed by the amount of time it now takes to enter an order. It used to take sometimes an hour to put in a large order — now I can put it in the Ordermatic system in about 5-6 minutes.”
Common questions from Prophet 21 distributors.
Everything ops leaders ask before running their first orders through Ordermatic.
Do we have to migrate off Epicor Prophet 21?
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No. Ordermatic works on top of Prophet 21 — your ERP keeps running exactly as it does today. We add an automation layer in front of order entry, not a replacement system behind it.
How does Ordermatic connect to Prophet 21?
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Incoming orders are read, structured, and validated against your Prophet 21 product catalog and customer records, then written into P21 as clean entries — as if your team typed them. Exceptions are flagged for a human to review before they post.
What order formats can it handle?
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Email, PDF, fax, handwritten notes, and phone-to-text. Your customers keep sending orders the same way they always have — nothing changes on their side.
How long does it take to go live?
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Most teams are live in weeks, not months. We run alongside your manual process until accuracy is verified, so there's no risky cutover.
Will this change how my order entry team works?
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No. Routine orders flow through automatically; your team reviews flagged exceptions and handles relationship-level work instead of rekeying every line by hand.
Is it accurate enough to trust?
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Ordermatic validates every line against your ERP data and flags anything it isn't sure about for human review rather than guessing. You see real-world accuracy on your own order mix during a pilot before committing.
See How Much Time Your Team Could Get Back.
Let’s walk through your current order flow and show where automation can remove friction, without changing how your team works.
BOOK A DEMO
into better work.